Are you an experienced administrator with a keen eye for detail and a knack for keeping things organised? We are looking for a reliable and proactive Fleet and Office Administrator to join our team. If you thrive in a structured environment, enjoy problem-solving, and have a strong understanding of fleet operations and financial record-keeping, this role is for you.
Key Responsibilities:
POD Verification & Fleet Management
- Verify and maintain records of all Proof of Delivery (PODs) for internal and external fleets.
- Investigate and resolve missing or incorrect PODs.
- Keep accurate records of fleet maintenance, repairs, fuel usage, and insurance compliance.
- Coordinate with drivers and ensure adherence to company policies and safety regulations.
Financial Administration
- Process and reconcile creditor invoices, ensuring timely payments.
- Manage debtor accounts, issue invoices, and follow up on overdue payments.
- Maintain financial records, reconcile bank statements, and prepare reports on cash flow.
Office & Compliance Support
- Assist with reception duties as needed.
- Communicate effectively with drivers, suppliers, couriers, and customers.
- Identify and resolve issues in fleet operations and financial transactions.
- Analyse fleet data to identify trends and areas for improvement.
What You Need to Succeed:
- Strong administration skills with experience in fleet and financial management.
- Previous working experience within the Transport Logistics industry
- Proficiency in MS Office (Excel, Word, Outlook).
- Experience with DataTim is beneficial but not required.
- A structured and methodical approach with attention to detail.
- Own car and a commitment to punctuality.